Testing accommodations are available to eligible students who experience barriers related to timed assessments or other aspects of evaluations. After the student has established testing accommodations with an AEC advisor, they should request their notification letters through AEC Connect.
In-Class Proctored Exams
Instructors may be able to facilitate testing accommodations by assigning a teaching assistant to proctor in a nearby room or making other arrangements. If that is not feasible, AEC can facilitate testing accommodations for eligible students. During weeks 1-10, AEC proctors exams Monday through Friday from 8am-5pm. During finals week, AEC proctors exams Monday through Friday from 8am-8pm. In order for AEC to proctor exams, students and instructors must complete the following:
- Student sends their notification letter to their instructor via AEC Connect
- Instructor completes a testing agreement by following a link on the student's notification letter or logging into the instructor portal. The testing agreement provides AEC with the information necessary to proctor their exams.
- Student submits an exam request via AEC Connect for each exam by AEC's stated deadlines
- Instructor provides exam to AEC by following a link on the exam confirmation email
Deadlines for Submitting Exam Requests
For exams during weeks 1-10, students must submit requests a week in advance. For exams during finals week, students must submit requests by the Friday of week 8.
How to Submit an Exam Request
Log in to AEC Connect with your duck ID and password.
Under My Accommodations on the left side of the screen, select Alternative Testing.
Under Testing Agreements, click the drop down menu next to Select Class.
If your class is not listed, your instructor hasn’t submitted a testing agreement yet. Email email@example.com to let us know and we will follow up with your instructor.
Select the appropriate class from the drop-down menu and click View Alternative Testing Detail to review the testing agreement.
After you’ve reviewed the testing agreement, click the button at the top of the screen titled Schedule an Exam.
Under Exam Detail, fill in the request type, date of exam, time of exam and accommodations you would like to use for the exam. Click Add Exam Request.
Exams should typically be scheduled at the same time as the class. However, if that’s not possible due to class conflicts or AEC hours of operation, refer to your instructor’s response to the first question of the testing agreement. If you have discussed an alternate time with your instructor that does not match the testing agreement, please provide a note that you’ve received approval from your instructor.
To double check that your exam request was submitted successfully, click Alternative Testing again. Your exam request should be listed under Upcoming Exam Request(s) for the Current Term.
Students and instructors will receive emails confirming exam arrangements.
Video Tutorial for Submitting Exam Requests through AEC Connect
Extending Time for Canvas Exams
Instructors are responsible for facilitating testing accommodations outlined on each notification letter for timed online assessments. This may include adding extended time in Canvas appropriately to facilitate testing accommodations. Instructors can view their students’ notification letters in one place by accessing AEC’s Instructor Portal. For more information related to setting up Canvas exams, we encourage instructors to consult with UO Online. If a student has already sent their notification letter and notices that extended time has not been applied to an online exam, the student should contact their instructor immediately.
AEC does not proctor exams that are typically conducted remotely or are not proctored for the rest of the class.
The more choices presented to students to demonstrate learning, the less need there will be to address numerous individual accommodation needs. Traditional exams may not always allow students to demonstrate what they know, so we encourage instructors to consider alternatives for ensuring valid and accessible assessments. When online assessments are utilized, instructors are encouraged to consider the various options available for promoting academic integrity as setting restrictive time limits or only displaying one question at a time may not result in an accurate assessment of student learning and can create significant barriers. The UO Teaching Engagement Program (TEP) has compiled resources on alternative assessments for remote teaching as well as recommendations for preventing online academic misconduct.
Questions regarding testing accommodations? Contact firstname.lastname@example.org or (541) 346-1074.