Instructors can choose to facilitate testing accommodations by proctoring exams themselves, assigning a teaching assistant to proctor in a nearby room, or making other arrangements. If an instructor chooses to proctor their own exams, they are responsible for facilitating testing accommodations outlined in each student’s notification letter. Instructors can view their students’ notification letters in one place by following these instructions.    

Reduced Distraction Setting Accommodations:  

• Reduced Distraction Testing: Students must be provided with a room of 15 students or less. Visual and auditory distractions should be limited with no one entering or exiting the room that is not a student or the proctor. 
• Reduced Distraction Testing (Small): Students must be provided with a room of 8 students or less. Visual and auditory distractions should be limited with no one entering or exiting the room that is not a student or the proctor.
• Reduced Distraction Testing (Individual Room): Students must be provided with an individual room. Visual and auditory distractions should be limited with no one entering or exiting the room that is not the student or the proctor.  

Extra Time Accommodations:  

The accommodation for “Extended time on exams” is intended for individual assessments (e.g. in multiple choice, short-answer, and/or essay formats) with a fixed time. Students are given the indicated percentage of extended time added to the original exam length to complete their exams. For example, a student with 50% extended time will receive time and a half to complete their exams. The AEC offers 25%, 50%, 75% 100%, 125%, 150%, and 200% extra time accommodations.  Instructions:  

• Extra time calculator
• How to extend time on Canvas Exams 

Other Testing Accommodations:

• Breaks During Exams Accommodation:  Students will be permitted to step away and take breaks as needed. Typically, students are given an extended time accommodation to help facilitate this accommodation. The student’s exam time will not be paused for breaks.   
• Access to food and/or drinks during exams Students are allowed to eat or drink during their exams. Students will be permitted to step away from the testing room to access their food and/or drinks. 
• Computer for written portions of exams:  Students should be allowed access to a computer for written portions of their exams. They should only have access to Microsoft Word or similar word processing platforms.   
• No Scantron Accommodation:  Students should be able to indicate their answers on the exam itself, rather than use a scantron. Instructors should grade answers manually.  
• Accessible Furniture: Students may be approved for a larger workstation to take exams, which may include a table or height-adjustable desk, or a padded, height-adjustable chair for testing. It is recommended that you communicate with the student before the testing date/time to ensure that furniture options meet their needs.   

Consult with the AEC: If a student is approved for the following testing accommodations, it is recommended that you contact aectesting@uoregon.edu for consultation: 

• Alternative testing formats when appropriate
• Reader
• Scribe
• Speech-to-text software
• Text-to-speech software
• Screen Reader 

Other Recommendations: 

• If the department has access to materials such as carrels or opaque plexiglass, explore the feasibility of this option, as it can significantly reduce the impact of both auditory and visual environmental stimuli.
• Allow students to wear earplugs or noise-canceling headphones (without Bluetooth functionality). These devices help reduce the extent of distracting auditory stimuli in the environment.
• If the assessment space permits it, allow students to physically position themselves so they are facing away from other students. Alternatively, allow students the option to wear hats that restrict their peripheral field of vision. These tools help reduce the extent of distracting visual stimuli in the environment.
• Provide clear guidance to students regarding late arrivals and those who finish early. Set an expectation that entering/leaving will be conducted in the least disruptive manner possible. This both reduces distracting stimuli for all students and is part of nurturing a culture of respect.
• For exams administered during class, keep in mind that students using extended time may have a class immediately before or after the exam. Students should not be required to miss a class to use accommodations.   

 Thank you for taking the time to review these proctoring guidelines. If you have any questions related to proctoring your own exams, please email AEC Testing: aectesting@uoregon.edu or call us at: 541-346-1155.